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Executive Secretary (English/Arabic )

Sharjah, Sharjah
Assists the Managing Director and the Board of Directors with daily administrative and executive secretarial duties
Manages the calendar of appointments and arranges complex and detailed travel plans
Schedules meetings and prepares agenda, minutes of meeting and other materials as needed for the types of meetings.
Coordinates with the senior management for any objectives and directives established by the Managing Director or Board of Directors
Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential in nature
Receives telephone calls and emails, providing information and handling issues that may require sensitivity and use of sound, independent judgment
Determines matters of top priority and handles accordingly
Prepares and handles confidential and sensitive documents
Maintains all files for the Managing Director and the Board of Directors ensuring that all reports and records are files properly and accessible for immediate use
Perform other tasks as assigned by the Managing Director and the Board of Directors
 
  • School / Degree Attainment: : Bachelor’s degree in business administration or relative field from any reputable university
 
Skills
 
  • Language:
        Mandatory proficiency in Arabic & English (written & Spoken)
  • Excellent organization and records management skills
  • Profound time management, multitasking, and problem solving abilities
  • Proficient in MS Office and other document processing software
 
Work Experience
  • At least three (3) years of experience as an Executive Assistant or Secretary
  • Ability to comprehend varied activities of a large organization to manage the volume of requirements passing through the Office of the Managing Director

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